Signed in as:
filler@godaddy.com
Signed in as:
filler@godaddy.com
1. Name - The club shall be called Annbank United Community Football Club.
2. Affiliation -The club shall be affiliated to the Scottish Amateur Football Association at the relevant levels.
3. Aims and Objectives - The club shall aim to positively promote the game of association football to its members and offer coaching and competitive opportunities to all those members to ensure there is sustainable and quality provision for all. Uphold the rules of association football, provide equal opportunities for participation by all sections of the community.
4. Current Committee;
· Chairperson
· Vice Chairperson
· Secretary
· Treasurer
· Stadium/Ground manager
· Committee Members to include relevant coaching staff
· Social Media officer
· Honorary members
· Club Wellbeing Officer
· All committee members are subject to the Constitution of the club and the regulations of the National Governing Body namely the Scottish Amateur Football Association.
The Committee will consist of an Executive Committee and a General Committee. The Executive Committee would be responsible for organising and running their section of the club.
The Executive Committee would attend regular meetings to make decisions on the day to day running of the club. General committee members welcome to any meetings but attendance not mandatory. General committee members should attend however at the end of monthly meetings as they are able to.
Executive Committee would cascade all information and decisions on the day-to-day running of the club to the General Committee members via their respective teams. This is highlighted within the club structure and appended to this constitution.
• All committee positions must be open to all voting members
• All persons standing for committee positions must first be nominated by a member of the committee and seconded. Any decision must then be recorded within the minutes.
• Equal representation for male and female specific posts on committee (e.g. captains, presidents)
• Club Secretary, unless otherwise allocated, if required, will by default will be our Club Safeguarding Officer.
• All meetings should be minuted, specifically all decisions.
5A. Equality Statement
“The club is fully committed to the principles of Equality.
No participant, volunteer of the club will receive less favourable
treatment on the grounds of gender, age, colour, disability, ethnic origin, parental or marital status, religious belief, social class, or sexual preference than any other.
The club will ensure that there is open access for all those who wish to participate in the activities of the club, in whatever capacity and that they are treated fairly and have a genuine and equal opportunity to participate to the full extent of their own ambition and ability.
The club recognises its legal obligations not to discriminate and will regard discrimination by any participant, or volunteer as grounds for disciplinary action under the relevant club rules.”
5B. Welfare Statement
The club recognises its responsibility to safeguard the welfare of all children, young people and vulnerable adults who are in membership of the club. The club will aim to provide good quality football in a safe environment by adopting the procedures and working practices of the Scottish Football Association of Scotland Welfare Policy.
6. All members will receive a copy/be given an electronic version/website link of the relevant Code of Conduct, a copy of the Club’s Child Protection Policy where applicable and a copy of the Constitution.
7. Anti-Discrimination
Annbank United Community Football Club is committed to removing and eliminating any form of discrimination and our Unacceptable Conduct Policy highlights our commitment fully in this regard. Anyone who is subject to threatening or abusive behaviour, intimidation, bullying, harassment, racist or sectarian acts should report matters immediately to the Management Committee. This covers incidents before, during or after the game. The matter will be investigated fully and necessary resulting action if any taken.
8. Membership
8.1 The club shall consist of the Club Management Committee and the signed players of the club.
8.2 In accepting membership, a person agrees to abide by the Constitution of the Club and the decisions of the Club Management Committee which membership will be open to all.
8.3 All members are also required to abide by the appropriate SFA/AAFA Football Code of conduct.
8.4 The Management committee shall be responsible for considering whether applications for membership should be accepted. This decision shall be made in accordance with the Equality statement in paragraph 5A.
9. Management Committee
9.1 The Management Committee will act for the members of the club and shall comprise the following nominated Officers: Chairperson, Vice Chairperson, Secretary, Treasurer, relevant Coaching staff, and Committee members, social media officer, honorary members, club wellbeing officer.
The Management of the club will be the responsibility of the Committee as detailed above who will have one vote at any club meeting. All votes shall be determined by a simple majority. In the event of a tied vote the Chairperson will have any casting vote. General Committee members do not require to attend every meeting but require to attend in the eventuality of any voting taking place.
9.2 Any liabilities incurred shall fall upon the membership of the club, providing the Management Committee acts in accordance with the Constitution, in honesty and good faith.
9.3 The decisions of the Club Committee of meetings shall be taken in the form of minutes by the club secretary or any other nominated committee member and typed and produced within 7 days of said meeting and forwarded to all committee members for approval at the next meeting. No verbal decisions are valid. All decisions must be accurately minuted. The said minutes being approved at the next committee meeting.
9.4 The Management Committee shall be responsible for interpreting the Club Constitution in relation to the operation of the club’s affairs. Proposed amendments to the Constitution can only be agreed at the AGM or by a majority of members requesting same by providing notification to the Club Secretary and thereafter the Club secretary providing all committee members with 30 days notice of such meeting.
9.5 Responsibility for all property owned or leased by the club rests with the Management Committee.
9.6 Responsibility for adopting new policy, codes of conduct and rules that affect the organisation of the club rests with the management committee.
10. Finance
10.1 All monies raised by, or on behalf of the club shall be applied to further the aims and objectives of the club and for no other purpose.
10.2 The club Treasurer is responsible for maintaining the financial accounts of the club detailing all income received and expenditure made.
10.3 The financial year of the club starts on the first Saturday of June each year for a period of one year.
10.4 Funds of the club shall be lodged at a bank or building society in an account in the Name of the club. All cheques, drafts, etc. drawn on this account shall be signed and authorised by the secretary/ treasurer. 3 signatories are with the bank account namely the treasurer, secretary and stadium manager.
10.5 The Club may in connection with its sport purposes,
Sell and supply food and soft drinks, sports clothing and equipment.
Indemnify the Club Committee and members acting properly in the course of running the club against any liability incurred in the proper running of the club (but only to the extent of its assets).
No Committee member shall be individually liable for a debt of the club unless that party was responsible for the debt being incurred.
11. Annual General Meeting and other meetings
11.1 The Annual General Meeting (AGM) of the club shall be held in June of each year or within three months of the end of the club’s financial year. At this meeting, the annual report of the Management Committee and the statement of accounts up to the end of the financial year shall be presented.
· Receive and confirm the minutes of the previous AGM.
· Presentation of the clubs financial accounts for the year.
· Presentation of clubs projected financial situation for the forthcoming year, and the setting of all fees
· Presentation of Chairpersons report.
· Election of officers to the management committee.
· Any other business brought before the meeting which has been submitted in writing to the secretary not less than seven days prior to the AGM, and any other business deemed relevant by the committee.
Notice for an AGM shall be a minimum of 21 days. A quorum for an AGM, this being the minimum number of people who must be present for the meeting to be valid and for any resolution to be passed is 66% or 2/3rds committee members.
11.2 The Secretary shall give no less than three weeks’ notice of the date of the AGM to all members.
The dates of the AGM and the Management Committee meetings shall be determined at the previous meeting. In addition, the Chairperson may call a meeting when he considers it necessary or desirable, or upon the written request of at least three members of the Management Committee.
The requirement for general meetings shall be a minimum of five members present. An Extraordinary General Meeting (EGM) shall be called by an application in writing to the Secretary signed by not less than 3 members. The Management Committee shall have the discretion to call an EGM by decision of a simple majority of its members.
Extraordinary General Meeting (EGM)
An EGM may be called upon the written demand of:
3 members
The Chairperson.
Majority of the management committee.
Notice for an EGM shall be of a minimum of fourteen days’ notice, and stating the business to be discussed.
Rules for General Meetings/Voting
· The Chairperson, or in his/her absence a member selected by the meeting, will take the Chair.
· All members shall register with the Secretary prior to the start of the meeting.
· Each member shall have one vote.
· All votes shall be determined by a simple majority. In the event of a tied vote, the Chair may exercise a casting vote.
· The quorum, being the number of people who must be present at general meetings should be 5 or 50% of such members, whichever is the smaller.
· The Secretary shall keep the minutes of the meetings and record all proceedings and resolutions.
Election of Officers to the Management Committee
· The members of the management committee shall be drawn from the membership, as defined in clause 4 of this constitution.
· Candidates shall be elected by majority and shall be members of the management committee from the conclusion of that AGM until the conclusion of the following AGM.
· All nominations of candidates for election shall: have the consent of the nominee; be in writing; be seconded; be received by the secretary not less than fourteen days before the AGM.
· Uncontested posts may be filled by nomination(s) and election at the AGM or by the Management Committee at a general meeting by majority.
· The Secretary shall send all members a list of all nominations if any not less than seven days prior to the AGM.
Members Of The Management Committee
· As detailed above, all elected members of the management committee shall be entitled to one vote each at General Meetings, the Chair of the meeting may have the deciding vote in the event of a tie.
· The management committee may appoint any sub-committees it may deem necessary to deal with the matters of the club, until the conclusion of the following AGM. The proceedings of all such committees shall report to the management committee by a representative elected by that sub-committee.
Any Committee Member wishing to resign from any position within the club should put same in writing their decision to resign. This will be placed before the Executive Committee and the individual/s will be informed by the club within 7 days in writing of acceptance or otherwise thereon. Any keys, paperwork, equipment, merchandising belonging to the club must be immediately returned to the club upon acceptance of said resignation.
12. Voting Procedures for all meetings
12.1 All members entitled to vote at meetings shall have equal voting rights.
12.2 A motion shall be carried by a simple majority of those present and voting, except when the motion is a Constitutional amendment, which shall require a two-thirds majority.
12.3 In the event of equal votes being cast, the Chair shall have a casting vote.
13. Discipline and Appeal
13.1 The Management Committee shall have the authority to take appropriate disciplinary action against any member of the club and the discretion to terminate membership if any person is found guilty of conduct deemed detrimental to the club.
13.2 Should a disciplinary issue involve the Welfare of a child or vulnerable adult then the Area Association Welfare officer will be informed.
13.3 All individuals have the right of appeal to any disciplinary decision made by the Management Committee.
13.4 Any request made for an Appeal Hearing should be made to either the Secretary or Chairperson within 7 days of the Disciplinary decision.
13.5 An Appeal Hearing should be convened within 7 days of the request for an Appeal being submitted.
13.6 An Appeal Hearing should be convened by member of the Management Committee and no more than three additional Club members who are independent of the original Disciplinary Hearing and subsequent decision.
Suspension, Refusal or Termination of Membership
The management committee shall be entitled to:
· Refuse any application for membership on the grounds that such membership would be prejudicial to the objectives of the club as set out in Rule 3, 5A, 5B,7 of this constitution.
· For good and sufficient reason to refuse renewal of any existing membership or terminate or suspend any membership provided that the member concerned shall have the right to be heard by the full management committee before a final decision is made.
· Any reason for refusal or termination must be communicated in writing to the individual and can be appealed to a body other than the committee/ individuals making the original decision e.g disciplinary committee or AGM
· Any member who fails to pay their fees by the date required shall forfeit their right to representation on the management committee and at general meetings, and shall be suspended from taking part in any event under the control of the club until such fees are paid.
· Any member under suspension shall be barred from taking part in any match or event under the control of the club and the relevant authority advised accordingly.
14. Dissolution procedures
14.1 In the event of the club ceasing to exist and following the discharge of all debts and liabilities, any assets at the time of dissolution shall become the property of Annbank United Community Football Club. No member shall obtain any asset from the club.
14.2 The club may be wound up upon a motion proposed and seconded by club members and passed by a two-thirds majority at a special meeting convened for that purpose
following a written request signed by 3 members of the club.
Amendments to the Constitution
· This Constitution may only be amended by a proposal passed by a majority of members present and entitled to vote at an Annual or Extraordinary General Meeting.
· This Constitution will not cover the operation of any youth team presently in operation as they hold their own separate structure, committee and operation from that of Annbank United Community Football Club as referred to in this Constitution for clarification this Constitution refers only to the Amateur Football Club. This may be adjusted over time as matters may develop.
15. Review of the Constitution
This Constitution should be reviewed a minimum of once every two years.
Any amendments to the Constitution can only be agreed at the Club’s AGM.
Proposed additions to, or alterations of the Constitution shall be submitted in writing to the secretary not less than 21 days before the date of the AGM.
All suggested amendments should be signed and seconded. No motion involving an amendment to the Constitution may be proposed from the floor of a meeting.
In the event of a proposal for amending the Constitution being submitted, the Secretary shall inform the membership of the proposed motion not less than 14 days prior to the AGM or alternatively 30 days before a proposed meeting to discuss same.
Any amendments to the proposed motion duly proposed and seconded shall be submitted not later than seven days before the meeting.
Any alteration to the Constitution shall require a two-thirds majority of members voting and present.
All matters arising that are not provided for by the Constitution will be dealt with by the Management Committee, whose decision shall be final
Declaration
It is hereby certified that this document represents a true and most up to date version of the Constitution of Annbank United Community Football Club
Annbank United Community Football Club
Copyright © 2023 Annbank United Community Football Club - All Rights Reserved. Any content produced and displayed herewith is the sole intellectual property of the owner/creator. Any unauthorised copying or redistribution of part or all of the contents thereof is prohibited except with express permission of the owner/creator
Powered by GoDaddy